Uttara Kannada District

Strategy for Preparing the DDMP

Prior to the preparation of plans, the district level officers were trained at ATI Mysore and a series of workshops were organized at every district to discuss the hazards, risks and vulnerability including the capacity. The templates for preparedness, mitigation, Response and Recovery developed as per the guidelines of National Disaster Management Authority and Disaster Management Act-2005 were adopted by the District Administrations. The Risk assessment tools were used. Expert groups were formed for each category of disaster.

Chapter 1 : Introduction

1.1 Rationale/Justification for DDMP

The evolving understanding of the subject of disaster management, lessons learnt from the existing plans and the mandate provided by National Disaster Management Act, 2005 to DDMA's to develop comprehensive disaster management plan provides an excellent opportunity to develop some modal plans and a standard process for development of district disaster management plans for replication in different parts of the country.

1.2 Aims

A comprehensive emergency response plan that takes into account potential natural, technological, and manmade threats and involves key personnel in the planning process can assist an organization to systematically manage emergencies in an effective and efficient manner. The planning process is a key element that forces District Magistrates and staff to explore viable options that can be employed in the event of an emergency or disaster. These contingencies can ultimately help to save lives, reduce property loss, as well as lessen an organization's potential liability.

1.3 Objectives

The objective is to reduce the vulnerability of population to the hazard and reduce the risk of a disaster.

1.4 Role of District Administration and organizations

The District Administration is responsible for the overall management of the emergency situation. In coordination with various other departments, stakeholders, neighboring district and with state, the District Administration overlooks on the entire Disaster Management Cycle

1.5 Mandate under chapter IV of the Disaster management plan

The District Plan shall be prepared by the District Authority, after consultation with the local authorities and having regard to the National Plan and the State Plan, to be approved by the State Authority

1.6 Stakeholders and their responsibilities

Sl. No Department Nodal Officers Contact No. Responsibilities
1 Police 8382-226233 1. To assess the preparedness level
2. To establish radio communications and assist in precautionary evacution activities with DEOC
3. Provide safety and security to the citizens and their property during disaster
4. Establish command and control in coordination with fire and medical teams
2 Fire and emergency department 08382-226655
Emergency No. 101
1. To assist in Search and Rescue team in emergency situation
2. To train first responders at village / Panchayat level
3. To strengthen community response through trainings and awareness camps
3 Health department 8382-226339 1. Coordinate assistance and response related to disaster
2. Providing efficient and quick treatment of the affected people during the disaster
3. Prepare and implement hospital preparedness plan
4. Training of health workers on emergency preparedness and response
4 PWD 8382-221305
1.Restoration of roads to their normal condition
2. Repair / Reconstruction of public utilities and buildings
3. Site analysis and risk sensitive land-use planning
4. Have a disaster response plan or disaster response procedures clearly defined
5 HESCOM 08382-221261 1. Restore power supply and ensure uninterrupted power to all vital installation, facilities, and site
2. Damage assessment
6 RTO 08382-226364
1. Overall coordination of the requirement of transport to implement in emergency related response and recovery
2. Make an inventory of vehicles available for various purposes
7 Food and Civil Supplies 8382-226464
1. Identify requirement of food and clothing for affected population
2. Ensure timely distribution of food and clothing to the affected.
3. Ensure that all food that is distributed is fit for human consumption
8 Information Officer 08382-22634 1. To provide and collect reliable information on the status of the disaster and disaster victims for effective coordination
2. Respect the Socio-cultural and emotional state of the disaster victim while collecting information for dissemination
3. Coordinate with both print and electronic media to provide news flashes for specific do's, don'ts and needs
9 Animal Husbandry 08382-226467
1. Assistance during emergency with regard to medical care, temporary confinement, shelter, food and water
2. Disposal of dead and unclaimed animals
10 Forest 8384-236335
1. Check available stocks of equipments and materials likely to be most needed after disaster
2. Assess the extent of damage to forests, nurseries and storage facilities
3. Pests and disease monitoring system should be in place
11 Muncipal Council 08382-226320 1. Training of workers in disaster management
2. Solid / Liquid waste treatment and management
12 PRED 08382-220556
1. Strengthening the community based response by awareness and implementation of DM policy and guidelines
2. Preparing the community as first responder and local authorities as per DM plan
13 Education 08382-221389
1. Building capacity at school level through various competitions and awareness campaign
2. To train the volunteers through NCC / NSS etc in firefighting, first aid, and other disciplinary and volunteering
14 Fisheries Department 08382-221407 1. List to be prepared of active fishermen, families with livelihood activities and complete address for identification in case of emergency
2. Ensure that boats and other equipments of fishermen are moved to safer places and secured
3. Mobilize expert swimmers to the cyclone / flood hit areas and alerting the teams for post disaster activities
15 Sr. Environment 08382-227058 1. The representative of the Pollution Control Board would be based in the ECR during any disaster and ensure the environmental damage is kept minimum
2. Rush the team to the affected area for collection of samples and analyse the same
3. Keep the ECR informed about the possible effect on human life as well as environment and corrective actions taken to minimise the same

1.7 How to use the plan

  • Plans will work only in the case when present organizational structure is responsible to its non-emergency duties i.e. if a job is done well everyday; it is best done by that organization during emergency.

  • Crisis should be met at the lowest and most immediate level of government. Plans call for local response supplemented if necessary, by the next higher jurisdiction.

  • Voluntary response and involvement of the private sector should be sought and emphasized. The emergency management partnership is important to all phases of natural and man-made disasters.
  • 1.8 Approval Mechanism of the plan: Authority for implementation at District level

    As per Section 31(2) of the Disaster Management Act 2005, there shall be a plan for disaster management for every district of the state. The DDMP has been prepared by the district disaster management authority. Also, as per section 31(6) of the disaster management act 2005, the district authority shall send a copy of the district plan to the state authority which shall forward it to the state government. The approved draft plan has been sent to Karnataka state disaster management authority for final approval.

    1.9 Plan Review and Updation

    As per Section 31(4) the district plan shall be reviewed and updated annually. Also, As per Section 31(7) the district authority shall, review from time to time, the implementation of the plan and issue such instructions to different departments of the government in the district as it may deem necessary for the implementation thereof.

    1.10 List of Emergency/Control Room Phone Numbers

    Name Phone Number
    District Emergency Operation Center (DEOC) - Karwar Disaster Helpline: 1077
    Landline: 08382-229857
    WhatsApp: +91-9483511015
    Taluk Control Room - Karwar 08382-226331
    Taluk Control Room - Ankola 08388-230243
    Taluk Control Room - Kumta 08386-222054
    Taluk Control Room - Honnavar 08387-220262
    Taluk Control Room - Bhatkal 08385-226422
    Taluk Control Room - Sirsi 08384-226383
    Taluk Control Room - Siddapur 08389-230127
    Taluk Control Room - Yellapur 08419-261129
    Taluk Control Room - Mundgod 08301-222122
    Taluk Control Room - Haliyal 08284-220134
    Taluk Control Room - Joida 08383-282723

    Chapter 2

    District Profile

    2.1 Overview of the District

    Uttara Kannada is a district in the Indian state of Karnataka. It is bordered by the state of Goa and Belgaum district to the north, Dharwad district and Haveri district to the east, Shimoga district and Udupi district to the south and the Arabian Sea to the west.

    It is located in the Western Ghats and invites heavy rainfall followed by flash floods in the coastal taluks. Also, the rivers with reservoirs constructed on it for hydel project release water in large quantity during unprecedented rains leading to flash floods threatening the life and property loss in the islands and villages on the river banks. During monsoon month, instances of landslides are common in some parts of the Western Ghats. In the upghat regions of the district, the threat of draught is very common with some times the farmers are not in a position to get even single crop. The coastal belt is prone to cyclone and coastal erosions every year.

    The Uttar Kannada district comprises of 11 taluks for administrative purposes.The total expanse of the district is 10.27 lakh hectares out of which over 80% i.e. 8.28 lakh is forest land and about 10% i.e. 1.12 lakh hectare is being used for agriculture and horticulture. Out of this land in only 11,094 hectares more than one crop and in 1,11981 hectares only one crop is obtained. Paddy is the main monsoon crop. Wherever possible, river water is stored with small bunds or tanks to get second crop, generally watermelon, groundnut and other horticultural crops are cultivated in the winter. Most of the dry land is unused during winter and summer months.

    The total population as per 2011 census is 14,37,169 in which 7,26,256 males and 7,10,913 females with a ratio of 979 women for 1000 men. The rural population is 10,18,188 as against 4,18,981 in the urban region. The population increase in a decade is 6.17% and average population is 139 per hectare.

    Mostly well water and bore well water is used for drinking purpose. Most of the villages face drinking water problem during summer months. As per the 2011 census, the total population is 14, 37,169 of which male population is 7, 26,256 and female population, 7,10,913.

    Average rainfall in the district is 2887 mm with Siddapur recording highest rainfall at 5095 mm and Mundgod, the lowest (1281mm). The summer is hot (33°C) in the coast and winter pleasant (20°C) however the winter temperature falls below 15°C in some parts of the district in the upper ghat taluks.

    In all, 103 industries are registered in the district with 12,466 employees working in these units. There are 181 branches of commercial banks, 40 of Rural Banks, 12 of Urban Cooperative Banks functioning in the district in addition to 49 branches of KDCC Bank (District Co-operative bank), 11 branches of Primary Land Development Bank and 5 Industrial Bank in the district. Agriculture, Animal Husbandry, Forest resources, Fishery, Mining and Quarrying are the main sources of income using the natural resources available in the district. In addition business, small-scale industries, communication, transportation, hotels, tourism, employments in industries and establishments etc together contribute to the economy. The total estimated income generated on the basis of fixed rate from all sources is estimated at Rs.9436 crores. The per capita income is Rs. 64,015.

    The district has 98 Government allopathic hospitals, 4 IMP hospitals, 73 Private hospitals, 83 PHCs', 3 CHCs', 15 (24X7) Dispensaries, 423 Medical Shops and 4 Blood Banks.

    Administrative headquarters of Uttara Kannada district is situated in Karwar. Karwar is a seaside city on the west coast of the Indian peninsula. To the east are the Western Ghats. Karwar is situated on the banks of the Kali river (Kali nadi) which flows west to the Arabian sea from its headwaters at Bidi village in the Western Ghats. The Kali river has a length of about 153 km and is the main source of irrigation for Karnataka. Karwar in particular and the district in general is well connected by road, rail, and sea.

  • The national highway NH 66 (Kanyakumari - Mumbai) as well as the Konkan Railways passes through the length of the district from south to north along the coast.
  • The railway line passes through Bhatkal, Honnavar, Kumta, and Karwar.
  • The NH 66 passes through Bhatkal, Murudeshwar, Honnavar, Kumta, Ankola, and Karwar.
  • There are two major dams in Uttara Kannada district namely Gerusoppa Dam in Sharavati river, and Kadra Dam in Kali river and are operated by Karnataka Power Corporation Limited.
  • Karwar has a small port in Bhaithkol, Karwar Bay and INS Kadamba is a naval base at Arga village of Karwar which is used exclusively for berthing of naval vessels.
  • The major industry present in this district is Aditya Birla Chemicals (India) (ABCIL) which has acquired chlor-alkali and phosphoric acid division of Solaris Chemtech Industries limited. Apart from this, a nuclear power generating station is situated in Kaiga, "Kaiga Atomic Power Station", near the river Kali and is operated by the Nuclear Power Corporation of India. All these components of the district have brought with it the possibility of a disaster affecting large area if not controlled immediately.

    Latitude 13° 51'-15° 31' North and Longitude 74° 09'-75° 04' East

    2.1.1 Location


    Sl. no Name of the Sub- Division Name of the Taluk(s) Numbers of GPs
    1 Karwar Sub-Divn Karwar
    2 Kumta Sub-Dvn Kumta
    3 Bhatkal Sub-Dvn Bhatkal
    4 Sirsi Sub-Dvn Sirsi

    2.1.2 District Disaster Management Authority

    Sl. No Designation / Contact Numbers (Members) Role in DDMA
    1 Deputy Commissioner

    2 President, Zilla Panchayat Co-chairperson
    3 Chief Executive Officer of Zilla Panchayath Member
    4 Superintendent of Police Member
    5 District Health and Family Welfare Officer Member
    6 Project Director, DUDC Member
    7 Additional Dy. Commissioner of the District Member Secretary

    2.1.3 District Crisis Management Committee

    Sl. No Name of Individual/Authority Designation Affiliation/Address/ Contact No. Role. Responsibilities

    2.2 Demographic Details:

    Household Details:

    Sl.No Name of the Taluk No. of APL HH No. of BPL HH

    2.2.1 Population

    Sl.No. Name of the Taluk SC ST OBC GEN Total
    M F M FM F M F M F

    2.2.2 Type of workers

    Sl.No. Type of workers
    Skilled Workers Semi Skilled Workers Unskilled Workers Total Workers
    M F M F M F M F

    2.2.3 Literacy Rate in Percentage

    M F M F M F M F

    2.3 Topographic Map with main features

    2.3.1 Climate and Rainfall

    Sl.No. Month Average Rainfall (in mm) Actual Rainfall (in mm)

    2.4 Land use pattern: (No. of HH)

    Sl.No. Name of the taluk/ municipal Big Farmers Marginal farmers Small farmers Agricultural laborers Landless Total

    2.5 Forests

    Sl.No. Name of the taluk/ municipal Reserved Forests Protected Forests Unclassified Forests Village Forests Private Forests

    2.6 Rainfall: Rain Recording Stations:

    Sl.No. Name of the taluk No. of GPs Rain Recording stations Telephone Numbers of the Rain recording stations

    2.6.1 Year wise Highest and Lowest Temperature recorded in the District

    Sl.No. Name of the Taluk Year (2008 to 2018) Maximum Temperature ( in Centigrade) Minimum Temperature( in Centigrade)

    2.7 Livelihood Details:

    Name of the Taluk Total house holds Agriculture Other labour Fishing Petty Business Service holder Other (specify)
    Sweet Water Saline

    2.8 Drinking Water Sources:

    Name of the Taluk Tube Well Well Stand Post/Cistern
    Functional Defunt

    2.9 Crop Pattern:

    Sl.No Name of the Taluk Area Cultivated in (Hect.) Area under Crop insurance (Hect.)

    2.10 List of Embankment:

    Sl.No Name of the Taluk Type of Crops Area Cultivated in (Hect.) Area under Crop insurance (Hect.)

    2.11 River Carrying Capacity:

    Sl.No Name of the Taluk Gauge Station Zero level in (Mts.) Danger Level (in Mts.)

    2.12 Availability of Irrigation Facility:

    Sl.No Name of the Taluk Name of Project Ayacut in Hect.

    2.13 Minor Irrigation Projects:

    Sl.No Name of the Taluk Particulars Numbers

    2.14 Irrigation facilities and Sources:

    Sl.No Name of the Taluk Ponds Dug Wells L1 points Drifts/Shallow TW Rivers Creeks Canal

    2.15 Educational Information:

    Sl.No Name of the Taluk Schools PU Colleges Universities
    1 Govt Private Govt Private Govt Private

    2.16 Health Information:

    Sl.No Name of the Taluk CHC PHC Civil Hospital Speciality Hospital
    1 Govt. Private

    2.17 Religious details:

    Sl.No Name of the Taluk Hindu Muslim Christians Buddhists Jains Etc

    2.18 Industries:

    Sl.No Name of the Taluk Name of the Industries Government/Private Type of Industry ManPower Employed Infrasture Available Investment

    2.19 Financial Institutions:

    Sl.No Name of the Taluk Name of the Institution Address Telephone Number

    2.20 Transportation Facilities:

    Sl.No Name of theTaluk Transportation (Y/N) No. of Boats No. of Bus No. of Trekker No. of Tractor No. of Jeeps No. of Two Wheelers
    G P G P G P G P G P G P

    G: Government: P: Private

    2.21 Various other Institutions:

    Sl.No. Name of the Taluk Name, Address and Phone No.

    2.22 Rivers and Dams:

    Sl.No. Name of the River/Creek/Dams Place Normal Level Danger Level

    2.23 Power stations and Electric installations:

    Sl.No. Name of Taluk Hydro- Power Solar Energy Wind Mill Electric installations Thermal Power Nuclear Power

    2.24 Road Connectivity:

    Sl.No. Name of the Taluk National Highway State Highway Dist. Roads Forest Road Village Roads Panchayat Samiti Roads R.L.E.G.P Road Urban Road

    2.25 Transportation (Water/ Railway/Air):

    Sl.No. Name of Taluk Waterways Railways Airports

    2.26 Resources:

    Resource Type Details Number Government/Private Contact/Owner’s name with Telephone No.
    Transport and communication Tractor
    Trolley, Rickshaw
    Four wheeler
    Any other
    Container Tankers
    Overhead tanks
    Jerry Canes
    Big Vessels
    Cleaning and Cutting Equipments
    Other Resources Gen set
    Pump set
    Tent house
    Gas Light
    Solar Light
    Any other
    Temporary Shelter Tents
    Tarpaulins/ Polythenes

    2.27 Storage facilities with capacity:

    Sl.No. Name of Taluk Name of the Taluk Type of storage structure Location Capacity Contact Person (Address and Phone no.) Remarks

    2.28 Public Distribution System:

    Sl.No. Name of the Taluk Name of the retailers Contact person and address Telephone Office/ Res. Location Area Coverage / No. of Cards Remarks

    2.29 Police Station:

    Sl.No. Name of the Taluk Police Station Staff Available

    2.30 Post Offices:

    Sl.No. Name of the Taluk Post Offices No. of Staff Available

    2.31 Fire Station Information:

    Sl.No. Name of the Taluk Post Offices Number of the fire station Telephone Number Disposition of Vehicles and Pumps Disposition of Man Power

    2.32 Identification of Cyclone/ floods shelters (single /Double storied) with capacity:

    Sl.No. Type of Shelter Capacity (Room and Plinth Area) Location Contact person (Address and phone no.) Facilities Available Remarks (Single or Double)

    2.33 Earth moving and Road cleaning equipments:

    Type of Equipment Contact Person and address Telephone Offices/ Res. Remarks

    2.34 Traders:

    Type of Traders Contact Person and address Telephone Offices/ Res. Remarks
    House Building Materials
    Medicine Shop
    Tents Tarpaulins
    Hardware Shop
    Rice Mill
    Fuel Wood
    Electrical Equipment
    Farm Inputs

    2.35 Transport (Road and water):

    Type of Vehicles Contact Person and address Government/Private Telephone Offices/ Res. Remarks
    Country Boats
    Motor boats

    2.36 Alternative energy sources (Bio gas and Solar Energy Cells):

    Type of Sources Contact Person and address Phone number Remarks
    Bio Gas
    Pump sets
    Solar Energy Cell

    2.37 Private Professionals:

    Expertise Name Specially Address Phone nos. Service facilities available
    Health Practitioner
    Ex-service man
    Mechanical /civil engineer
    Volunteer trained in Rescue operation
    Volunteers trained in operating special equipments
    Skilled Mechanics
    Drivers (Road)
    Motor Boat Drivers
    Drivers (Road)

    2.38 NGO’s:

    Sl.No Name of the District Taluk Name of NGOs and CBOs Area of Operation Sector No. of Volunteers Other Resources Contact Address

    2.39 Volunteers Profile:

    Sl.No Name of the Taluk Name of NGO/CBO Name of Volunteers No. of Volunteers Trained
    Rescue First Aid Ham Radio Relief and co-ordination Damage Assessment

    2.40 Communication Network:

    Sl.No. Name of the Taluk VHF Satellite Phones HAM Radio Opertors Radio Stations Community radio stations Mobile Towers Broad-band Coverage Wireless Communication Etc

    Chapter 3

    Institutional Mechanisms

    3.1 Organizational structure of Disaster Management in Karnataka

    3.2 Hierarchy of organization from state to district level

    3.3 Karnataka State Disaster Management Authority (KSDMA)

    3.4 Structure of Karnataka State Disaster Management Authority (KSDMA)

    3.5 Karnataka State Natural Disaster Monitoring Centre

    3.6 Karnataka State Remote Sensing Applications Centre

    3.7 State Disaster Response Force

    3.8 Structure of District Disaster Management Authority

    3.8.1 Powers and Functions of DDMA

    3.9 District Crisis Management Committee

    3.9.1 Role and Responsibilities

    3.10 Local Authorities (PRIs, ULBs, and Development Authorities etc)

    3.11 Disaster Management Task Force

    3.11.1 Role and Responsibilities

    3.12 Incident Response System (IRS)

    3.12.1 Role and Responsibilities

    3.13 District Emergency Operation Centre (DEOC)

    3.13.1 Role and Responsibilities

    3.14 Site Operation Centre (SOC)

    3.14.1 Role and Responsibilities

    3.15 Center for Disaster Management, ATI

    3.15.1 Role and Responsibilities

    3.16 National Cadet Corps, National Service Scheme, Nehru Yuva, Kendra Sanghatana

    3.17 Community based organization (CBOs)

    3.17.1 Role and Responsibilities

    3.18 Organizational Chart of Deputy Commissioner Office

    3.18.1 Role and Responsibilities

    3.19 Non- Government Organization (NGO)

    3.19.1 Role and Responsibilities

    3.20 Community Based Organization

    3.21.1 Role and Responsibilities

    3.22 Communication structure for Disaster Management

    3.23 Linkages with departments

    3.24.1 Role and Responsibilities

    3.25 Services and facilities to be provided by EOC

    3.26 Coordination between EOC and District Control Room

    3.27 Minimum Facilities in the EOC

    3.28 State Disaster Relief Fund (SDRF)

    3.29 Any other institution working Disaster Management in the District

    Chapter 4

    Hazard Vulnerability, Capacity and Risk Assessment (HVCRA)

    Hazard Vulnerability, Capacity and Risk assessment is carried out by using various Participatory Risk Appraisal Tools such as Resource mapping, Seasonality chart, vulnerability mapping etc. Following is the minimum information required.

    4.1 History of Disaster in the Taluk

    Name of Hazards Year of Occurrence Area affected Impact on life Livelihood Live stock Remark

    4.2 Seasonality Hazards

    4.2.1 Water and Climate related Disasters

    Sl no Name of Hazards Jan Feb Mar April MayJun July Aug Sep Oct Nov dec
    1 Cyclone
    2 Sunstroke/Heat Wave
    3 Drought
    4 Flood
    5 Thunder and Lightening
    6 Etc

    4.2.2 Geological Related Disasters

    Sl no Name of Hazards Jan Feb Mar April MayJun July Aug Sep Oct Nov dec
    1 Earthquake
    2 Mining Fire
    3 Tsunami
    4 Land Slide
    5 Etc

    4.2.3 Industrial, Chemical and Nuclear related disaster

    Sl no Name of Hazards Jan Feb Mar April MayJun July Aug Sep Oct Nov Dec
    1 Pipeline Failure
    2 Oil Spill
    3 Toxic Release
    4 Chemical Accidents
    5 Etc

    4.2.4 Accident and Other related disaster

    Sl no Name of Hazards Jan Feb Mar April MayJun July Aug Sep Oct Nov dec
    1 Building Collapse
    2 Bomb Threat
    3 Stampede
    4 Air Craft Crash
    5 Road Tanker Accident
    6 Rail Accident
    7 Road Accident
    8 Boat capsize
    9 Building Collapse

    4.2.5 Biological related Disaster

    Sl no Type of Hazards Jan Feb Mar April MayJun July Aug Sep Oct Nov Dec
    1 Cattle disease
    2 H1N1
    3 Epidemic
    4 Foot and Mouth Disease
    5 KFD
    6 Dengue
    7 Etc

    4.3 Risk Assessment

    Sl no Type of Hazards Time of Occurrence Potential Impact Vulnerable areas
    1 Cyclone
    2 Flood
    3 Drought
    4 Earthquake
    5 Sunstroke
    6 Fire/ Forest Fire
    7 Chemical Accidents
    8 Boat capsize
    9 Epidemic
    10 Accidentt
    11 Lightening
    12 Sea Erosion
    13 Tsunami
    14 Land Slide
    15 Toxic Release
    16 Oil Spill
    17 Food Poisoning
    18 Road Tanker Accident
    19 Rail Accident
    20 Air Craft Crash
    21 Pipeline Failure
    22 Building Collapse
    23 Stampede
    24 Cattle disease
    25 Bomb Threat
    26 Army/ Air Force
    27 Etc

    4.4 Vulnerability Analysis: Infrastructure Vulnerability against Hazards

    Vulnerability Vulnerability against each Hazard
    Cyclone Flood Chemical Industry Fire
    Population Area Name Population Area Name Population Area Name Population Area Name
    Road Network
    Water ways
    Water Supply
    Food Stocks & Supplies
    Communication (System)

    4.5 Identification of Weak and Vulnerable embankments

    Sl no Name of the weak and Vulnerable Embankments Location Reason of its vulnerability Population likely to be affected Remark

    4.6 Impact v/s Frequency Mapping Hazards

    Sl no Type of Hazards Low Impact Low Frequency Low Impact High Frequency High Impact Low frequency High Impact high frequency
    1 Cyclone
    2 Flood
    3 Drought
    4 Earthquake
    5 Sunstroke
    6 Fire/ Forest Fire
    7 Chemical Accidents
    8 Boat capsize
    9 Epidemic
    10 Accident
    11 Lightening
    12 Sea Erosion
    13 Tsunami
    14 Land Slide
    15 Toxic Release
    16 Oil Spill
    17 Food Poisoning
    18 Road Tanker Accident
    19 Rail Accident
    20 Air Craft Crash
    21 Pipeline Failure
    22 Building Collapse
    23 Stampede
    24 Cattle disease
    25 Bomb Threat
    26 Etc

    4.7 Road Accidents

    Year No. of accident No. of Injured No. of Deaths

    4.8 Industrial Accidents

    Year No. of accident No. of Injured No. of Deaths

    4.9 Epidemic disease

    Year Name of the diseases No. of people hospitalized No. of Deaths

    4.12 Man- Animal conflicts

    Year No. of conflicts No. of people affected No. of animals dead No. of people dead Crop damaged

    Chapter 5

    GIS and Preparation of Basic Maps

    5.1 Use the GIS, RS and GPS technology for preparing the following:

    5.1.1 Maps showing boundaries of Taluks, GPs etc

    5.1.2. Map showing hazards

    5.1.3 Maps showing Educational Institutes, Health Institutes, Public Infrastructure, etc.

    5.1.4 Map Showing Vulnerable Areas to different disasters such as Heavy rainfall, floods, landslides, drought, fire, industrial accidents, chemical accidents/mishaps, road accidents etc.

    Instruction: The maps including vulnerability maps shall be digitalized in GIS and attribute data is fully obtained.

    Chapter 6

    Mitigation Plan

    6.1 Structural Mitigation Measures

    6.1.1 Drought Mitigation

    Before During After

    (a) Drinking water

    (b) Livestock Management

    (c) Drought proofing

    (d) Crop Plans

    6.1.2 Flood Mitigation

    Before During After

    6.1.3 Earthquake Mitigation

    Before During After

    6.1.4 Cyclones Mitigation

    Before During After

    6.1.5 Epidemic Mitigation

    Before During After

    6.1.6 Fires Mitigation

    Before During After

    6.1.7 Industrial and Chemical Accidents

    Before During After

    6.1.8 Coastal Mitigation Measure

    Before During After

    6.1.9 Land slide Mitigation

    Before During After

    6.1.10 Lightening Mitigation

    Before During After

    6.1.11 Rail Accident Mitigation

    Before During After

    6.1.12 Air Accident Mitigation

    Before During After

    6.1.13 Building Collapse Mitigation

    Before During After

    6.1.14 Stampede Mitigation

    Before During After

    6.1.15 Food Poising Mitigation

    Before During After

    6.1.16 Bomb Threat Mitigation

    Before During After

    6.1.17 Cyber Crime Mitigation

    Before During After

    6.1.18 Cattle Disease Mitigation

    Before During After

    6.1.19 Bird flu Mitigation

    Before During After

    6.2 Non structural Mitigation Measures

    6.2.1 Early Warning System

    6.2.2 Emergency Operation Centre/ Control Room

    6.2.3 Communication Plan

    Preparation before and during the Disaster Objectives Action initiated by

    Preparation After Disaster Objectives Action initiated by

    6.2.4 Training and Awareness Activities

    6.2.5 Mock Drill Plan

    6.2.6 Insurance

    6.2.7 Incentives and Resources

    6.2.8 Role of Media in Mitigation

    6.3 Short term strategy

    6.4 Long term strategy

    6.5 General Guidelines for Evacuation

    6.6 Evacuation Planning during Preparedness

    6.7 Sector-Wise Mitigation plan

    Type of sector Sub sector Responsible Dept. Time Frame
    Infrastructure Development IEC activities
    Safe Shelters
    Technology dissemination
    Health Animal Husbandry IEC activities
    Livelihood Sector Awareness
    Allied activities
    Insurance IEC activities
    Any other Departments

    Instruction: This data on old and weak buildings, schools/colleges/life line buildings/vulnerable areas needs to be obtained from every village/GP and Urban areas (ULBs), Private, the departments and PRIs including community etc.

    Chapter 7

    Preparedness Plan

    7.1 Teams

    7.1.1 District Level IRS

    Officer Name, Address and Contact Number
    Incident Commander Deputy Commissioner
    Deputy Incident Commander As delegated by the Incident Commander
    Information and Media Officer As delegated by the Incident Commander
    Safety Officer As delegated by the Incident Commander
    Liaison Officer As delegated by the Incident Commander
    Operation Section As delegated by the Incident Commander
    Planning Section As delegated by the Incident Commander
    Logistic Section As delegated by the Incident Commander

    7.1.2 NGOs

    Sl.No Name of the NGO Sector Registration No. and Year

    7.1.3 Self Help Groups (SHG)

    Sl.No Name of the SHG Sector Registration No. and Year

    7.1.4 Private Firms

    Sl.No Name of the Firm Sector Registration No. and Year

    7.2 Disaster specific IRS

    7.3 Resource Inventory (Refer IDRN)

    7.3.1 Relief Shelters

    7.3.2 Food Storage

    7.3.3 Fire Stations

    7.3.4 Water tanks

    7.3.5 Hospitals

    7.3.6 Police stations

    7.3.7 Telecommunications

    7.3.8 Transportation/ Logistics

    7.4 DEOC

    7.4.1 Minimum Facilities

    Equipments Quantity
    Sat Phones
    Wireless Communication

    7.4.2 Man Power

    7.5 Departmental Resources and Capacities (Department wise)

    7.6 Important NGO Resources

    7.7 Local Volunteers

    7.8 Private Resources

    Chapter 8

    Response Plan

    8.1 Crises Response Structure of the District/Taluk/GPs.

    1. Early Warning Dissemination and Response Plan
    Response System
    Preparedness Pre (after warning) During Disaster Post Disaster
    RD & R&B
    AH Dep

    Early Warning System

    i)Standard operating procedure for district control room

    ii)Operating Timing:

    Officer in charge of the District Control Room

    Operational Timing: JANUARY to DECEMBER Every Year
    Normal Warning Post

    iii) Control Room Operation

    Operational Timing Personnel Deployment Name of the Record Equipments
    Normal Warning Post Designation Department time

    iv) Personal Deployment in Control Room:

    Days 7AM to 10 AM (Day Office 1PM to 5 PM (Morning Office) 5PM to 10PM 10PM to 7AM

    Alter all field officers.

    Sub:- Collectors, BDOs Tahasildars, CDMO









    Engineering Division Sandbags

    6. VEHICLES: Requisition

    7. EMPOWER FIELD OFFICIALS to requisition vehicles.

    8. BOATS: Requisition of boats within district.

    9. Close EDUCATIONAL INSTITUTIONS after making an assessment of the magnitude of the emergency.



    12. Each JE of RD, R&B, NH & IRRIGATION on the spot.

    13. Assessment of Relief items




    District Press Note no.
    Total Affected Remarks
    1 Taluk/towns
    2 Villages
    3 Population
    4 Severely affected areas
    5 Rescue measure
    Boats deployed
    Army/Navy/Coast Guard
    Police/ Fire Brigade
    Other agencies
    Exemplary events
    6 Relief measure Qty/ Beneficiaries Village covered Days Covered
    Free Kitchens
    Other dry food
    Kerosene Oil
    Polythense sheets
    Cattle feed
    Halogen tablets
    7 Casualties
    8 Missing reports
    9 Bovine death
    10 Civil Society
    11 Damage to property
    I. Roads
    II. Embankments breaches
    III. Schools
    IV. Other public buildings
    V. House damages
    VI. Electrical installations
    VII. Others
    12 Prospects in next 24 hours
    13 Message for people
    14 Other details

    15. REGULAR CONTACT at intervals with R.D.C., S.R.C., OSDMA, IMD, Home Secretary, Revenue Secretary, PS/Secretary/ Addl. Secretary to Chief Minister, Chief Secretary and Health Secretary.

    16. Written orders shall be issued for identifying place for starting free kitchens for at least 3 days.

    17. Keep spare copies of district maps. Jurisdiction maps of all irrigation divisions shall be kept ready in good numbers.

    18. Place requisition with S.P/OSDMA for supply of temporary VHF sets for CDMO, CDVO, sub-collectors, SE-Irrigation, DEO & neighboring BDOs/ Tahasildar.

    19. Contact Flood Cell, CWC and Meteorology Bhubaneswar.

    20. Requisition all IB/Rest sheds.

    21. Requisition School/College for Army/ Police forces.

    22. Direct all field officers to hire generators and keep sufficient oil for running them.

    23. Direct all police stations to keep spare batteries for VHF.

    24. Looking at the onset of emergency and after making quick preparations, Convene emergency meeting of important official and non-official agencies. Give them clear instructions on the above manner.

    25. Make Duty Roster of important officials for uninterrupted functioning of DCR & immediate implementation of the Relief /Rescue Programme.


    Sl.No Date Time of receipt In message Sr. No. Received from Address to Message Transferred to Copies to Mode (WL/Tel/Message) of receipt Instruction/follow- up to be done


    Sl.No Date Time of receipt Out message Sr. No. Related in Message No. if Address from Address to Copies to Mode (WL/Tel/Message) of Instruction /follow up to

    Records and Equipments for District Room (BCR):

    Name of the Record Equipments Govt./Private

    Activities of Block Control Room:

    Chapter 9

    Communication Plan

    Identified Locations for Installation of Communication System

    Sl.No. Location for Installation of VHF/HAM systems, etc

    Check list for Control Room:

    Activities Page no. Reference Yes/No
    Assessing of duty
    Maintain inventory of resources
    Provide information who need it
    Service division and assign duties
    Receive information on a routine basis and record
    Receive preparedness report from various relevant dept
    Basing on the reports feedback to the district authority and others
    Vulnerable area map displayed
    Imp. Phone numbers

    Evacuation, Search and Rescue:

    Department Evacuation, Search and Rescue Response Structure and System
    Preparedness Pre (after Warning) During Disaster Post Disaster
    Municipality/Taluk Panchayat
    Fire Service
    Saline and Embankment/PWD/RD

    First aid & Health Services

    B. Medical and First Aid:

    Departments Medical Aid – Response System
    Preparedness Pre (after Warning) During Disaster Post Disaster
    Dist. Surgeon
    Dist. Survey officer
    District Administration

    C. Carcass/Dead bodies disposal

    Preparedness Pre (after Warning) During Post
    Animal Husbandry
    Gram Panchayat and NGO

    Shelter Management

    Village Task-force Committee

    D. Shelter Management:

    Departments Shelter Management – Response System
    Preparedness Pre (after Warning) During Post
    Dist. Admin.
    PWD & RD

    Water and Sanitation Response

    F: Water and Sanitation

    Departments Health and Sanitation Response System
    Preparedness Pre (after Warning) During Post
    Executive Engi. WS&S

    G: Relief

    Departments Relief Operation – Response
    Preparedness Pre (after Warning) During Post
    Dist. Admin.

    Cattle Camps

    Departments Response
    Preparedness Pre (after Warning) During Post
    Animal Husbandry

    Coordination Linkage with G.P. and Village

    Pre (after warning)

    Check List for Control Room

    Activities Pre Disaster During Disaster Post Disaster
    Assignment Duty
    Maintain inventory of resources
    Identification of weak and vulnerable points
    Proper setting up the control room
    Provide information who need it
    Service division and assign duties
    Receive information on a routine basis and record
    Received preparedness report from various relevant dept.
    Basing on the report feedback to the district authority and others
    Vulnerable area map displayed
    Imp. Phone numbers


    a) Collector and District Magistrate:

    Activities Pre Disaster During Disaster Post Disaster
    Vulnerable and risk assessment map
    Cut off area with safe route map
    Storing facilities
    List of volunteers
    Control room set up
    Boat and transport for rescue
    Transportation for food supply
    Pre-positioning of staff
    Site operation centers/ staff
    Evacuation and rescue of people
    Coordination and linkage
    Damage assessment
    Address and telephone list
    Alternative communication system
    Pulling resources from outside if required
    Having network with neighboring blocks

    b) President Zilla Panchayat:

    Activities Pre Disaster During Disaster Post Disaster
    Approval of DM plan in the Panchayat Generation
    Awareness generation

    c) DHO

    Activities Pre Disaster During Disaster Post Disaster
    Stock position of live saving drugs, ORS, IV fluids and other equipment Distribution of ORS, Halogen to field areas
    List of contact address of field staff
    List of Volunteers
    List of epidemic/ risk prone areas
    List of site operation areas
    Mobile health unit
    List of contact address of field staff
    List of Dist./health control rooms
    List of private and local doctors
    Awareness through propagation of healthy practices during the disaster time.
    Trained the village taskforce on use of medicine and first aid
    Daily disease report collection and analysis
    Preventive measures
    Taking help of others/dist

    d) Executive Engineer Irrigation

    Activities Pre Disaster During Disaster Post Disaster
    Stock piling or repair materials like sand, bags, bamboo at vulnerable points (Place name etc.)
    Provision of guarding of weak points
    List of Volunteers
    Taking help of community for maintenance of the embankments
    Taking proper measures for protecting the weak points
    Co-ordination with others

    e) DD Agriculture

    Activities Pre Disaster During Disaster Post Disaster
    List of different areas to be affected by different hazards
    Crop pattern with land holding
    List of irrigation points with status
    Alternative crop
    Trained for food preservation and protection
    Assessment of damage
    Provision of seeds and others
    Helping in raising of community nursery for seedling/sapling
    Crop insurance
    Generate seed bank/grain bank at village level
    Coordinating with others

    f) VO

    Activities Pre Disaster During Disaster Post Disaster
    Animal population with categories
    Possible problems related to different hazards
    Dealer of feeds/fodder
    List of cow sheds
    Site camps with volunteers
    Programme for mass vaccination
    Trained the taskforce to use of medicine
    Coordination with others

    g) Executive Engineer/ (RD/PWD)

    Activities Pre Disaster During Disaster Post Disaster
    Identification of weak points
    Repair the weak points before hazards season
    Stockpiling of building materials
    List of dealers for building materials
    Promotion/training of people on retrofitting / resistance building
    Arrangement of equipment for road clearance. Plan for vulnerable reduction
    Trained the taskforce to use of medicine
    Coordination with others


    a) Operational Guidelines of what to do in the event of a flood.

    Do's Dont's

    b) Operational Guidelines of what to do in the event of a Cyclone.

    Do's Dont's

    c) Operational Guidelines of what to do in the event of a Landslide.

    Do's Dont's

    d) Operational Guidelines of what to do in the event of a Drought.

    Do's Dont's

    e) Operational Guidelines of what to do in the event of a Drought.

    Do's Dont's

    Chapter 10

    Budget and Financial Arrangements for Disaster Management

    Instruction: Each department in the district shall estimate the requirement of funds for Preparedness, mitigation, and response activities

    Name of the department Purpose Funds Required Resource Mobilization from different sources
    Education Preparedness
    Health Preparedness

    Chapter 11

    Standard Operating Procedure (SOP) for Officers

    • SOP for Secretary Revenue (Disaster Management)

    • SOP for Deputy Commissioner

    • SOP for Superintendent of Police (SP)

    • SOP for District Health Officer DHO

    • SOP for Assistant Commissioner

    • SOP for Tahsildar

    • SOP for Deputy Superintended of Police

    • SOP for Circle Inspector (Law And Order)

    • SOP for Inspector (Traffic)

    • SOP for Dy. Director of Factories

    • SOP for The Regional Fire Officer

    • SOP for Fire Station Officer

    • SOP for Home Guards Commandant

    • SOP for Superintendent Engineer Public Works/Highway

    • SOP for Deputy Director of Animal Husbandry

    • SOP for RTO

    • SOP for Environmental Officer Pollution Control Board

    • SOP for Executive Engineer KPTCL

    • SOP for Executive Engineer of Panchayat Raj Engineering

    • SOP for Dy. Director, Food And Civil Supplies

    • SOP for District Information Officer

    Chapter 12

    Standard Operating Procedures for Departments

    • State EOC

    • Sequence of Action at the State Level

    • State Disaster Management Authority (SDMA)

    • State Executive Committee (SEC)

    • Role of Key Departments

    • District Emergency Operation Centre (DEOC)

    • District Disaster Management Authority

    • First Response

    • First information report

    • Daily Situation Report

    • State Disaster Management Authority

    • Trigger Mechanism and Incident Response System (IRS)

    • Roles and Responsibilities of Chief Secretary as RO of the State

    • Coordination of Response at the State Level

    • Roles and Responsibilities of Deputy Commissioner as RO

    • Area Command (AC)

    •Unified Command (UC)

    • Local Authorities PRIs and ULBs

    • Community Participation in Disaster Response (CBDM)

    • Role of Village Disaster Response Committees (VDRC)

    • State Emergency Operations Centre (SEOC)

    • Incident Response Team (IRT)

    • Incident Response System (IRS) Facilities

    • Roles and Responsibilities of Nodal Departments/ Agencies

    • Standard Operating Procedures for Responsible Departments/Agencies

    • Department of Revenue (Disaster Management)

    • Department of Transport

    • Department of Public Works

    • Department of Irrigation

    • Department of Agriculture

    • Department of Animal Husbandry

    • Department of Education

    • Department of Technical Education

    • Department of Health & Family Welfare

    • Department of Environment and Forests

    • Department of Forest

    • Department of Urban Development

    • Department of Food, Civil Supplies and Consumer Affairs

    • Department of Rural Development & Panchayat Raj

    • Department of Information and Public Relations

    • Department of Energy

    • Departments of Industries, Factories and Boilers

    • Department of Labour & Employment

    • Department of Finance

    Chapter 13

    • Mainstreaming of Disaster Risk Reduction in the development schemes

    • Name of the Department:

    Name of the Development Scheme/Project/Plan Disaster Risk Identified DRR Measures Time line Responsibilities (Designation)

    Chapter 14

    14.1 Experiences learnt from Previous Disasters

    • Name of Disaster:

    • How it was Managed:

    • Lessons learnt from the Disaster:

    • Future Course of Actions:

    Chapter 15

    Contact Persons and Addresses

    Important Name and Telephone Numbers:

    Name of personnel Designation and Department Address Phone No. Fax Contact Person NDRF Number
    Office Residence
    Department of Disaster management(GoK)
    All Disaster Management related government organizations in the district
    All Disaster Management related NGO's in the district
    Any other important organizations to be included